Provision of Maintenance & Spare Parts for Chev & Ford

• Country: Yemen
• Summary: Provision of Maintenance & Spare Parts for Chev & Ford
• YET Ref No: 66713184
• Deadline: 05 Jun 2022
• Financier: United Nations Secretariat
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: RFQ 3200027905
• Purchaser's Detail:
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• Description:
• Quotation are invited for Provision of Maintenance & Spare Parts for Chev & Ford. Posted on 19 May, 2022 Closing on 05 Jun, 2022. 1. Purpose of Statement of Work 1.1. In support of its mandate, OSESGY-UNMHA Aden office currently operates fleet of two Chevrolet Suburban petrol-powered vehicles, LHD, B6 armoured, and one Ford Ambulance Vehicle diesel-powered, LHD, B6 armoured: · 2012 Chevrolet Suburban, VIN: 1GNWKLEG9BR157687, UN 4021. · 2012 Chevrolet Suburban, VIN: 1GNWKLEG9BR157544, UN 4022. · 2018 Ford, B6 F550, Super Duty XL, VIN: 1FDU5HT7FED34481 1.2. This Statement of Work (SOW) intends to specify the minimum requirements for the maintenance and repair services and provision of spare parts. 1.3. The Mission is seeking to establish a Contract with a service provider in Aden that can provide maintenance, repair services and spare parts provision for the above- mentioned model of vehicles, for an initial period of 1 (one) year with the option for extension for a further 4 (four) periods of up to 1 (one) year each (1+1+1+1+1), subject to availability of funds, extension of OSESGY-UNMHA mandate and more importantly, the satisfactory performance of the Contractor. 2. Contract Approach 2.1. This Contract shall be awarded on an all-inclusive basis where the Contractor shall be responsible for provision of service, repairs and related spare parts supply/management and, for making all necessary arrangements to ensure achievement of its obligations for the entire contractual period. The Contractor is fully responsible for the sustainment of all its personnel and shall ensure that all its personnel, equipment, facilities, material and supplies are in place / mobilized (if required) within 30 days from the date of agreement signatures in the Contract. 2.2. Liaison and Tasking 2.2.1. The overall management of the Contract on the part of OSESGY-UNMHA will be the responsibility of the Officer in Charge (OIC) of Transport. The OIC might delegate the responsibility for all transport related issues under the Contract to the Regional Transport Officer (RTO) for the day-to-day administration of the technical/or operational aspects. The OIC/RTO will arrange for the day-to-day inspection and monitoring functions under this Contract, and the Contractor shall extend full cooperation to the OIC/RTO for the purpose of the contract. 2.2.2. The Contractor shall designate a Project Manager (PM) who shall be responsible for the delivery of the services under the Contract. 2.3. Required Services 2.3.1. The services described under this SOW shall be on “as and when required basis” through duly approved Vehicles Work Order issued and signed by the OIC/RTO. 2.3.2. The Contractor shall have the capacity to provide Preventive and Breakdown Maintenance services as well as Body Repair services for the OSESGY and UNMHA vehicles. 2.3.3. The Contractor is responsible for meeting all obligations as set out in this SOW and the Contract and as required by law, regulations and relevant Authorities. The staff, workmen and operatives employed by the Contractor and any sub-contractors or agents must be sufficient in number and each must have the appropriate qualifications/or skills and experience to ensure due progress and satisfactory execution of works in conformity with the Contract. 2.3.4. Delivery of Technical Labour Service: The Contractor shall provide the services at its own workshop(s) and shall provide qualified skilled technicians to maintain and repair the vehicle in line with this SOW. The Contractor shall provide specialized diagnostic tools and equipment, including the operational expertise required under the Contract. 2.3.5. Service, Maintenance and Repairs: The services shall be conducted in accordance with the vehicle manufacturer-s standards and specifications, with attention to the manufacturer-s established flat rate times. All works and repairs must be guaranteed and warranted by the Contractor. The Contractor shall clearly state the warranty period, terms and conditions. 2.3.6. Personnel Protective Clothing: The Contractor shall be responsible for providing its staff with all the related safety clothing, e.g., suitable footwear, masks, eye protection etc. 2.3.7. Procedures for the activation of Services: Transport section will issue a Work- Order (WO) clearly stating the work to be done. The contractor will then inspect the vehicle and send a quotation of labour hours and spare parts required to have the vehicle back to full operational & road worthy standard. Work on the vehicle will commence only when the quotation has been approved by the OIC/RTO. 2.4. Payment for Services Rendered 2.4.1. Submission of invoices: The contractor will submit all invoices for payment after the task/request or work order has been completed, preferably within one week of the compellation of services/orders. The invoice in English will clearly indicate the entire necessary ref; work order numbers etc. for the task that they have just completed. 2.4.2. At the end of every month, the Contractor shall submit a one (1) page summary of the Task Order with their corresponding original invoices for work completed during the month. These details will be verified by the OIC/RTO to substantiate that work has been completed prior to the initiation of the Service Entry Sheets (SES) to initiate payment process. Once the SES has been certified, the contractor will be notified by email of the SES number after which, the contractor will scan copies of the monthly invoices with the SES number to the CMS-s Office in Amman to follow up on approval for payment. 2.4.3. Failure by the contractor to initiate the procedures outlined in this section, will result in the delay in payment for work done which, OSESGY-UNMHA Transport will not be held accountable to. 2.4.4. Payment terms: Payment will be processed and made to the Contractor, through Bank Transfer. The contractor should expect payment within thirty days (30) from submission of documents mentioned above. 2.5. Documentation and Records 2.5.1. All documentation, records, and schedules, as described in this SOW, which may although be prepared by contractor will remain the property of OSESGY-UNMHA until termination or completion of the Contract. The Contractor shall keep these items current and up-to-date and shall have them available at any time when asked for by the OIC/RTO. [Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.].
• Documents:

 Tender Notice